FAQs

Visit the ‘getting there’ page for further information.

The venue’s lobby is a very convenient 56 steps walk to the right once exiting the terminal at the Gold Coast International Airport.
Buses depart regularly from in front of the airport terminal – 2 minutes walk from the hotel.
The closest train station is Varsity Lakes approx. 20km from the hotel & airport.
By car, a 25-30 minute drive along the Gold Coast Highway is Broadbeach and Surfers Paradise, or only a 5 minute drive to Coolangatta.

The Gold Coast time zone is Australian Eastern Standard Time (AEST), GMT +10:00

Car parking at the hotel is subject to availability.

Parking: In-house guest: $25 per night
Casual parking: $10.00 per car (Between 5.00am – 5.00pm)
Casual parking (outside of hours above): $75.00

It is suggested that delegates arrive at preferred sessions promptly to ensure a seat. If concurrent sessions become full, then delegates arriving late may need to stand at the back of the room. Please wear your name tag for entry into all sessions.

Monday: 12:00pm – 3:30pm – Southern Cross University Campus
Tuesday: 8:00am – 5:00pm – Rydges Gold Coast Airport
Wednesday: 8:00am – 3:30pm – Rydges Gold Coast Airport

Monday:  Southern Cross University Gold Coast Campus, Building A, Level 2 (see signs)
Tuesday: 8:00am – 5:00pm – Rydges Gold Coast Airport, Pre Function Area
Wednesday: 8:00am – 3:00pm – Rydges Gold Coast Airport, Pre Function Area

Any changes to the Forum program will be announced during housekeeping notices each morning.

You may also check with Leishman Associates staff at the registration desk or call on help desk number.

A ticket to the Welcome Drinks and Dinner  is included in each full registration – you are required to opt in to these events. Additional tickets can be purchased for day registrants and accompanying partners. After registering for the AAIR Forum you would have been emailed a registration confirmation that lists the social functions for which you are registered. If you require another copy please email: daniella@laevents.com.au.

Yes, you most certainly can – additional tickets can be booked when you registered online, or through the Leishman Associates office. Please email your request to: daniella@laevents.com.au. During the Forum, bookings can be made at the registration desk, subject to availability.

Food included or not, depends on the type of registration:

Full Registration:

All morning tea, lunch, and afternoon tea are provided each day. All food at the Forum Welcome and Forum Dinner is included if you are attending.

Day Registration:

Morning tea, lunch, and afternoon tea are provided only for the day you have registered.

You must advise the conference managers of any special dietary requirements when you register for the conference. Caterers at each function will be informed of these. During the day there will be a buffet table offering food suitable for dietary requirements. If you are unsure, please don’t hesitate to ask staff at the registration help desk.

Notes –

If your dietary request relates to a life threatening allergy, please ensure that you advise the organisers as soon as possible.

If you booked at the the hotel through the registration process, you would have been asked to provide a credit card.  This card will be held as a security.  Full payment can be made in a bank card in your own name at the hotel, or you may request approval for prepayment of a card in another cardholder’s name.

The members of the Forum organising committee and Leishman Associates accept no liability for personal accident of loss or damage suffered by any participant, accompanying person, invited observer or any other person by whatever means. Nor do we accept liability for any equipment or software brought to the conference by delegates, speakers, sponsors or any other party. Please protect your personal property. Do not leave laptops, cameras, and other valuable items unsecured. Be conscious of individuals who appear out of place and do not wear a conference name badge.

Note – Advise Leishman Associates staff if this does not occur.

Delegates are not permitted to use any type of camera or recording device at any of the sessions unless written permission has been obtained from the relevant speaker. AAIR committee and event staff will take photos from time to time. If you have any issues with being photographed please notify the  Leishman Associates staff.

If you haven’t submitted your presentation via the Dropbox link. Please bring your PowerPoint presentation with you when you register. All speakers should present themselves to the registration desk or their presentation room at least four hours prior to their scheduled presentation time, to upload their presentation. Speakers are also requested to assemble in their session room 5 minutes before the commencement of the session if possible, to meet with their session chair and to familiarise themselves with the room and the audio visual equipment.

A technician will be present and there will be a facility to test and modify your presentation if required.

PowerPoints will be available on the Forum website following the conclusion of the Forum.

Speakers will be requested to sign a release form. This is not compulsory.

For all Forum Sessions and the Welcome Drinks/Forum Dinner, the dress code is smart casual or informal business.

There will be complimentary Wi-Fi  available at the Forum. Details will be provided at the registration desk.

AAIR Forum reserves the right to amend or alter any advertised details relating to dates, program and speakers, if necessary, without notice, as a result of circumstances beyond their control. All attempts have been made to keep any changes to an absolute minimum.